FAQs • Coon Rapids, MN • CivicEngage

What is your refund policy?: Rental fees and other charges are completely refundable if the City cancels the use of the Civic Center for any reason other than violations by the user. If the permit holder requests cancellation more than forty-five (45) days before the event, a full refund will be issued if an alternate user is found. There is no refund of the rental fee if the permit holder cancels within forty-five (45) days prior to the event.

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Civic Center

1. Is the Civic Center open on holidays?: The Civic Center is closed on national holidays: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving and Day after, Christmas Eve and Christmas Day.

2. Can I bring in my own food or do I need to use a caterer?: Yes, you may bring in your own food and non-alcoholic beverages. Or, you can use the caterer of your choice.

3. Can I rent the kitchen if I don’t have a caterer?: No, our kitchen is a commercially licensed kitchen, and you must have a Minnesota licensed caterer if you wish to use the kitchen. The kitchen currently does not have a working stove or oven.

4. Can we serve wine and beer?: Yes, but you must contract with a vendor on our Approved Alcoholic Beverage Providers list to provide and serve the beverages.

5. Can we serve hard liquor?: Yes, but you must contract a vendor on our Approved Alcoholic Beverage Providers list to provide and serve the beverages.

6. What does the fee for serving alcohol cover?: It pays for a Coon Rapids police officer to provide security for the last four hours of your event.

7. Can we bring in glitter for decorations?: No, it’s impossible to vacuum out of the carpet.

8. Can we bring glitter/confetti/rice/birdseed to toss over the happy couple?: No. Due to various reasons none of these items are allowed.

9. Can we decorate with candles?: Yes. They must be contained in some sort of votive or glass.

10. Can we have a DJ?: Yes. Friday or Saturday nights music must end at midnight. You must cognizant sound levels so you are not disturbing other renters.

11. Can we have a band?: Yes you may, but the music has to stop at midnight and you must be cognizant of the level of sound so that you are not disturbing other renters.

12. Can we tape or tack banners and other decorations to the walls?: No. Tape and tacks damage the surface of the walls, requiring repair afterward.

13. Can we decorate the night before our event?: Plan your celebration so you have time to decorate within the contracted rental time. If you need to decorate earlier, include this time in your rental agreement.

14. Can we have access to the space earlier to decorate?: Please plan your celebration so you have time to decorate within the rental period you contracted.

15. Can we have a fire pit outside?: Yes as long as you clean up afterwards and keep the fire pit at least 10 feet away from the building or other combustible surfaces.

16. Can we decorate with balloons?: Yes, as long as they are securely anchored and remain in the rented space.

17. Do we have to vacuum after our event?: Only if the floor is unusually dirty. Otherwise, all we require is that you wipe down the tables and take out the trash.

18. Do we need to take our trash home with us?: No, we have a dumpster at the rear of the building. Please deposit your trash there and put new bags in the trash cans.

19. Can we have a casino fundraiser in the Civic Center?: Only if a lawful gaming permit has been issued by the City and your casino is conducted pursuant to State law.

20. Can we have a stage?: Stages that are less than 12 inches in height are permitted for head tables only and must be removed upon completion of your event.

21. Are E-cigarettes allowed in the Civic Center?: The City Center is a smoke-free building including e-cigarettes. Smoking is allowed outside the building only.

22. Are guns permitted in the Civic Center?: Firearms are strictly prohibited in the Civic Center.

23. What is your refund policy?: Rental fees and other charges are completely refundable if the City cancels the use of the Civic Center for any reason other than violations by the user. If the permit holder requests cancellation more than forty-five (45) days before the event, a full refund will be issued if an alternate user is found. There is no refund of the rental fee if the permit holder cancels within forty-five (45) days prior to the event.

24. What if I have to cancel my event?: Rental fees and other charges are completely refundable if the City cancels the use of the Civic Center for any reason other than violations by the user. If the permit holder requests cancellation more than forty-five (45) days before the event, a full refund will be issued if an alternate user is found. There is no refund of the rental fee if the permit holder cancels within forty-five (45 ) days prior to the event.

25. Can I hold a craft sale at the Civic Center?: Yes! We will work with you regarding table set up and ideas on marketing your event.

26. Is there a discount for non-profits?: Yes, the fees are discounted for non-profits. Please refer to the Fee Schedule.

27. Is there a discount for residents of Coon Rapids?: Yes, the fees are discounted for residents of Coon Rapids. Please refer to the Fee Schedule.

28. Is there a discount for student athletic groups?: Yes, fees are discounted for Coon Rapids athletic groups. Please refer to the Fee Schedule.

29. Can I hang decorations from the ceiling?: Decorations may not be hung from the ceiling.

30. Can I bring and use my own decorations?: You may bring your own decorations that are not glitter or tacked or taped to walls. Decorations may not be hung from the ceiling.